If you would like to apply for this position, please click on the Apply Now Button to provide your information and then click on the Submit Button. Our team will reach out to you and guide you through the entire process.
Job Title: Event Assistant (Part-Time)
Duration: 6 Months
Job Descriptions:
Summary
- The Event Assistant will report directly to the Special Events Coordinator. This position will be responsible for working with multiple teams, as well as performing solo tasks, to ensure that events are properly set up including equipment and printed materials according to event specs and project manager specifications. The event assistant will be required to assist with removing equipment once an event is over. The person in this position will also assist with the preparation of event venues for hosting events including, but not limited to, groundbreakings, internal ceremonies, parades, tabling events, trade shows, etc.
Primary Responsibilities
- Assist with load-in, execution, and load-out as directed for event elements like decor, entertainment, and/or catering.
- Assist with the development of run of shows for special events including but not limited to internal and external events, community tours, and transit adventures.
- Provide various support at events including check-in at registration desks, way-finding with directional signage, and other customized roles as they relate to event needs.
- Ensuring the cleanliness, operational efficiency, and maintenance of designated event areas
- Coordinate with other members of the event staff to complete job requirements.
- Proper care, movement, and storage of all equipment such as tables, chairs, risers, event flags, shovels, helmets, groundbreaking boxes, etc.
- Maintain, collect, and organize event materials during setup and breakdown.
- Inspect equipment for damage after use and check it against an inventory list.
- Support the Client's Safety Management Systems (SMS) process by ensuring staff follows safety and security policies, considers safety in every action, and ensures safety and security concerns are reported.
- Perform other duties as required and/or assigned.
Minimum Qualification
Education and Experience:
- High School Diploma or equivalent
- One (1) year of event planning experience.
- Must possess a valid Driver's license.
Knowledge, Skills and Abilities
- High level of attention to detail and a desire to help where needed.
- Strong organizational skills
- Ability to work solo and/or as a part of a team.
- Ability to work on your feet for extended periods.
- A positive attitude and strong interpersonal skills
- Strong verbal and written communication skills
- Excellent critical thinking abilities
- Ability to work in a fast-paced, deadline-oriented atmosphere.
- Ability to efficiently multitask.