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Job Title: Payroll Specialist III
Duration: 6 Months
Job Descriptions:
Summary
- The Payroll Specialist III reports directly to the Payroll and Accounts Payable Manager. This position is responsible for the oversight and processing of payroll weekly procedures to ensure accurate and timely payments to employees. This position will also act as a resource for Human Resources Information System (HRIS) upgrades.
Primary Responsibilities
- Act as a super user on HRIS and timekeeping software upgrades, implementations, and conversions of systems:
- o Work with functional team members to assist in all aspects of support as required.
- Conduct system and unit testing to ensure enhancements, patches, and fixes work to specifications.
- Document test results.
- Work with the technical team to implement system specifications.
- Review and reconcile payroll transactions to ensure accuracy and completeness.
- Communicate payroll processing issues or problems to the Payroll Manager.
- Maintain knowledge and follow Capital Metro and Metro Access International Union Electrical (IUE) policies and procedures.
- Develop and maintain documentation of day-to-day payroll processes.
- Participate in internal task forces involved in payroll or system evaluations, ongoing upgrades, and system changes.
- Coordinate with the human resources staff to ensure that employee data and changes are recorded accurately and timely.
- Train employees on how to use the payroll system to track transactions, attendance, and related activities.
- Create technical reports for various departments.
- Serve as department records management coordinator: keep records of documents that are archived, retrieved, and returned, and oversee retention and destruction of records according to company policy.
- Assist the finance department with special projects.
- Identify and resolve any discrepancies between payroll documents before payment.
- Act as a backup to accounts payable utilizing Microsoft AX Dynamics or Oracle (FY 2023) system.
- Support Capital Metro’s safety culture by following safety and security policies, considering safety in every action, and reporting safety and security concerns.
- Perform other duties as required and/or assigned.
Minimum Qualification
Education and Experience:
- Bachelor’s degree in Business Administration, Accounting, or a related field. Related experience may substitute for educational requirements on a year-for-year basis for up to four (4) years.
- Three (3) years of progressively responsible experience processing payroll transactions in an automated payroll system environment including a relational database system in a client-server environment.
- Proficiency using Microsoft Office Applications (Word, Excel, and Access).
- Fundamental Payroll Certification (FPC) or other relevant professional certification preferred.
Knowledge, Skills and Abilities
- Knowledge of general payroll accounting payroll preparation methods. Knowledge of laws, rules, and regulations affecting payroll transactions.
- Intermediate skill level for identifying and resolving problems or situations requiring the understanding of payroll principles and the exercise of effective judgment.
- Excellent math skills.
- Ability to plan and prioritize work effectively.
- Ability to work as a team player in a challenging environment.
- Ability to accept challenges in multiple projects.
- Excellent oral and written communication skills are required, including the ability to establish and maintain good working relations with other Capital Metro employees.
- Knowledge of administrative analysis and statistical techniques as applied to organizational and management functions.
- Skill in creating data extracts and/or reports from various systems.
- Skill in compiling, calculating, and analyzing a variety of data.
- Skill in planning, organizing, monitoring, and prioritizing work.
- Ability to communicate effectively both orally and written.
- Ability to analyze organizational problems and develop effective courses of action.
Security Sensitive Position
- This position has been identified as a “Security Sensitive” position. Capital Metro will conduct annual background checks on incumbents in this position. A position is “Security Sensitive” if it’s incumbent handles currency has access to sensitive computerized databases, has access to master keys, or works in an area of the Capital Metro that has been designated as a security-sensitive area.
Work Environment and Physical Demands
- Work is generally performed in an office environment in which there is only minimal exposure to unpleasant and/or hazardous working conditions. This position works with multiple projects with specific timelines.
- Incumbents must have the ability to stand and sit frequently throughout eight hours, and reach vertically for overhead use as well as horizontally. Must be able to use a telephone or headset equipment. Incumbent
- must be able to lift and move material weighing up to 20 lbs., perform work at a computer terminal for 6 -8 hours a day, and function in an environment with constant interruptions.
- Reasonable accommodations may be made to enable individuals with a disability to perform the essential functions as previously described.